Your event’s success depends on data, and vFairs’ AI Reporting Chatbot is your friendly companion on this journey. We’re not just looking back when the event’s over; we’re digging into all the insights that’ll power your future events. So, whether you’re an event prof or a new member in the industry, hop on board to uncover the hidden insights you’ll find in AI Reporting Chatbot.

Let’s get started!

Streamlining Data Analysis with AI 

Event hosts traditionally struggle with time-consuming, manual data analysis processes that involve complex spreadsheets and interpreting data over extended hours. This approach often leads to errors and missed insights, discouraging hosts from fully utilizing their data’s potential. AI simplifies the entire process, providing real-time data insights without the hassle.

The Role of AI in Simplifying Data Interpretation 

AI is a game-changer in simplifying data interpretation. It takes over the heavy lifting, from data collection to generating meaningful insights. With AI, you can overcome the complexities of data analysis without being an expert in the field. Here’s how:

• Automated Data Collection: AI automates the process of gathering event data, saving you valuable time and ensuring data accuracy.
• Real-time Insights: AI provides real-time data analysis, allowing you to make informed decisions on the spot.
• Predictive Analytics: AI offers predictive insights, helping you anticipate trends and plan for the future.
• User-Friendly Interface: AI tools often come with user-friendly interfaces, making data analysis accessible to all team members.
• Comprehensive Reports: AI generates detailed reports that are easy to understand, simplifying complex data into actionable information.

Real-World Application: A Chatbot Interaction

Now, here’s where the fun begins. We’re going to show you a real-world example of how an event host can interact with the AI Chatbot. So grab your imaginary event host hat, and let’s dive in!

Dashboard

Our AI Reporting Chatbot comes with a dashboard where you see all the data of your event. This data is presented in a user-friendly and visually intuitive format, offering event hosts a clear and comprehensive overview of their event’s performance. This benefit simplifies data analysis and enables event hosts to make informed decisions swiftly, ensuring the success of their future events.

How to Use vFairs AI Reporting Chatbot

Here’s how to get insights on your event with our AI Reporting Chatbot:

• Head over to the event backend menu and find the “AI Converse” section. Choose your report type from Event Stats, Booth Stats, and Webinars.

• You’ve got options! Select from the suggested prompts or get creative and ask the chatbot your very own question. Hit send and sit back. The chatbot will work its magic and reply with all the data about your event. No need to break a sweat!

• Oh, and here’s the cherry on top – you can download the chat for future reference and event debriefs.

Benefits of Using vFairs AI Reporting Chatbot – Providing Real-Time Data Insights

One of the most significant advantages of AI Reporting Chatbot is its capability to provide real-time data insights. You can get immediate answers to your event-related questions without delay, allowing for quick adjustments and informed decisions. 

Ease of Use 

One of the key benefits of the vFairs AI Reporting Chatbot is its user-friendliness. It’s designed to be accessible to all, regardless of your background in data analysis. The interface is intuitive, and you can get started with ease. 

Efficiency 

Efficiency is paramount when it comes to event planning and analysis. The AI Reporting Chatbot is designed to save you precious time. It generates reports and answers queries rapidly, enabling you to focus on strategic event decisions rather than getting lost in data. 

Accuracy 

AI Reporting Chatbot pulls data from your event and ensures a high level of accuracy in data analysis. Human errors are minimized, and you can trust that the insights provided are based on precise data. This accuracy is invaluable for making informed decisions. 

Customization 

Not every event is the same, and your data analysis needs may vary. The chatbot allows for customization, so you can tailor it to your specific event requirements, ensuring that you’re tracking the metrics that matter most to you.

Now, it’s your turn. Don’t miss out on the opportunity to leverage AI for data-driven decision-making. Book a demo to see it in action and happy event reporting!

As we are entering the month of November, let’s explore what the vFairs team was up to in October to enhance your event experience! We are thrilled to introduce a variety of exciting new features and customization options for transforming your event planning.

Now you can make your events more secure with consent forms and advanced access control. Streamline your tasks with improved navigation, lead capture forms, and efficient meeting scheduling. Enhancements to chat, group calling, attendee-exhibitor matching, embedded calls, and more such amazing product updates will take your events to the next level.

Let’s discover more about what these feature updates can do for you.

Virtual Event Platform

Elevate Networking with Percentage Match Feature

Networking just got smarter with our new Percentage Match feature. Now, when you enable attendee-to-exhibitor matchmaking, you open the door to more meaningful connections. 

Here’s how it works:

• Matchmaking Made Easy: By enabling attendee-to-exhibitor matchmaking, specific fields from attendee registration forms and rep profile forms can be mapped to each other.
• Discover Your Perfect Match: Based on these mappings, our system calculates a percentage match between exhibitors and attendees. It’s like a compatibility score for your event!
• Recommendation Engine: This percentage match powers our “recommended users” feature, making it easier for attendees to find the exhibitors they’re most interested in.

But that’s not all. Attendees and exhibitors can now see their percentage match score right in the chat. It’s a game-changer for making connections and ensuring everyone gets the most out of your event. So go ahead, boost networking efficiency, and create more meaningful interactions with our Percentage Match feature.

Propose New Meeting Timing

Get ready to elevate the attendee experience! With our “Propose New Timings” feature, attendees can now respond to meeting invitations with alternative timings, giving them greater control over their event agendas and ensuring more adaptable scheduling.

Exciting Booth Templates and Diverse Avatars for Your Events

Get ready for an enhanced visual experience with our latest feature update. We’ve added new booth templates and diverse avatar options to our backend and booth setup form, offering more options to choose from. Here’s how you can make the most of it:

• Fresh Booth Templates: In addition to our standard 12 booth templates, we’ve introduced three new and visually appealing options. This means more choices to match your event’s unique theme and style.
• Diverse Avatar Options: Enjoy the flexibility to select diverse avatars that resonate with your event’s audience. With a wider range of avatar options, you can create a more inclusive and engaging environment.

Streamlining Survey Creation with Duplication

Streamline survey management, save time, and enhance efficiency. Our latest update to the Survey Form Builder eliminates redundancy, making it effortless to collect precise feedback.

With the new “duplicate” option, you can effortlessly replicate surveys, preserving all settings and fields, and gather tailored feedback for various aspects of your event. This is a significant time-saver for clients, project managers, and event organizers.

Amplify Productivity with Group Calling Enhancements

Are you tired of the hassle of sharing call links manually? We’ve got great news! Our latest update brings a significant improvement to group calling in chat, making your conversations more productive than ever. Here’s what’s new:

• No one-on-one limitations: Users can now initiate audio and video calls in ad-hoc and group chatrooms.
• No more manual link sharing: In the past, you had to copy and share call links with other participants. Now, you can make calls directly within your chat, eliminating the need for manual sharing.
• Consistent behavior: The update links the toggles and controls for private chats to ensure a seamless experience. Users with permission to initiate calls in private chats can now do the same in ad-hoc group chats.
• Customized call options: Call icons are shown based on your backend settings. If you’ve disabled audio calls for private chats, they’ll be disabled for ad-hoc group chats as well.
• Same settings, better experience: All your settings for enabling/disabling features like Whereby or native calling are now reflected in ad-hoc group chats.
• Stay informed: Receive notifications when calls are initiated in the ad-hoc group chat, keeping everyone on the same page.

Effortless Audio and Video Conversations with Embedded Calls

Now you can enjoy audio and video meetings without interruptions, making your virtual and hybrid events even more efficient and enjoyable. With our latest update, embedded calls, we’ve made it even more convenient for you to have meetings directly within the vFairs platform.

All audio and video meetings will now be conducted seamlessly inside the platform. You won’t have to leave your vFairs tab, ensuring a smooth user experience. Just head to the backend chat settings and switch on the toggle “Enable Embedded Calls.”

In-Person Event Platform

Tailor Your Lead Capture Forms to Capture What Matters Most

Streamline your lead capture process and boost engagement with custom lead capture forms. Create and personalize your lead capture forms by adding questions that are essential for your event. 

This ensures that you gather the precise data you need, providing valuable insights about your attendees. Whether it’s demographics, preferences, or specific information that matters to you, this feature empowers you to make informed decisions and enhance your event experience. 

• Form Creation: “Add Lead” unlocks a customizable form within the vFairs Lead Capture App.
• Custom Questions: You can include your own questions using both drop-down and text fields.
• Personalized Engagement: The feature allows for tailored questions, ensuring the collection of relevant attendee information.
• Meaningful Follow-Ups: With personalized responses, post-event follow-ups become more meaningful and effective, leading to better connections and results.

Simplify Event Lodging with Accommodation Manager

Get ready to revolutionize your event’s lodging experience with our brand-new Accommodation Manager module.  It’s the key to providing hassle-free lodging options to attendees and staying updated about the room, ensuring you know the room status at all times.

Here’s how event organizers and attendees benefit from this new feature:

• Seamless Lodging: This module empowers organizers to streamline the attendee experience. They can easily add details about hotels and room blocks available to event attendees. 
• Transparency in Capacity: With real-time reporting, you’ll know exactly how many rooms are booked and the capacity per room. No more guesswork; it’s all right at your fingertips.
• Effortless Opt-Ins: Attendees can seamlessly opt-in for lodging right within the system. It’s easy for them, and you have full control over the process.

Conveniently Print Badges with Third-Party QR Codes

Now, you can easily print badges from third-party systems. Just provide the QR code & IDs, and we’ll take care of the rest. No compatibility or integration concerns – it’s all handled seamlessly for your convenience. Streamline your event management with ease!

Event Management Platform

Effortless Event Setup with Quick Dashboard Access

Are you tired of manually managing all aspects of your event planning?

Stay updated on critical information and make rapid changes with just a click, streamlining your event preparation and management process.

Our quick setup dashboard is here to empower you with more efficient event management. With a seamless dashboard experience, you can easily view and edit essential event details like webinars, registration, users, and booths. 

Customized User Access with Role-based Access Control

Event owners can now customize user access with Role-based Access Control (RBAC), providing tailored control over various event modules. Admins can grant or restrict access to specific event modules such as Event Settings, Users, Webinars, Reports, Booths, Notifications, and Content. 

Boost Your Booth Reps’ Efficiency with Multi-Booth Association

Simplify your event management process and enhance booth reps’ efficiency, resulting in a smoother and more efficient event experience for all. 

This update empowers your booth representatives to easily associate themselves with multiple booths using their existing accounts. Say hello to a seamless workflow that simplifies event management. 

Here’s how you can benefit:

• Effortless Workflow: Your booth reps can now manage and represent multiple booths through a single account, eliminating the need for fragmented experiences across multiple accounts.
• Cohesive Engagement: By interacting with attendees from all their associated booths within a single account, booth reps offer a more cohesive engagement experience. They can seamlessly switch between booths and provide enhanced support.

Upgrade Your Event Management with Our New Backend Navigation

Enhance your event management journey with our new backend navigation designed for smoother and more efficient operations so you can focus on delivering exceptional events to your audience. 

With the updated labels, our navigation is now more contextual than ever before. This means you’ll quickly grasp where each feature or setting is located, making your event management tasks more straightforward.

Enhanced Interaction with Job Applicants with ‘Book a Meeting’ Option

We’ve made it easier than ever for representatives to engage with job applicants. With our ‘Book a Meeting’ option, you can seamlessly schedule meetings with applicants listed in the job listing module. 

Enable ‘Book a Meeting’ for applicants with chat invitations. This feature streamlines communication with potential candidates by providing a ‘book a meeting’ option in the ‘applicants’ popup. It utilizes the same tools as chat invitations for efficient coordination.

Enhance Booth Engagement with Document Thumbnails

Improve booth document visibility, simplify resource navigation for booth visitors, and enhance user experience with visually appealing document thumbnails. You can easily add and display thumbnails directly from the backend. 

Host a Progress-Friendly Quiz Adventure

Save valuable time and resources, making event preparation a breeze for you.

With our latest feature, event organizers can seamlessly set up quizzes, and here’s the real bonus: progress is automatically saved locally. This means you won’t have to worry about manual work or losing data.

Secure Event Access with SMS-Based Two-Factor Authentication

Enjoy effortless event management with an enhanced security feature – the SMS-based 2FA. We understand that security is paramount for our clients, and we’ve taken a step further to meet their needs. With our latest feature, SMS-based two-factor Authentication (2FA), you can enjoy an extra layer of security for your events. Here’s how it works:

• Secure Event Access: 2FA adds an additional layer of protection, ensuring that only authorized users can access your event.
• SMS Verification: When attendees log in, they’ll receive an SMS with a unique authentication code, in addition to the email-based 2FA.
• Extended Code Input Time: We’ve extended the time to input the code to 10 minutes, making sure that even if SMS delivery takes a little longer, users can comfortably authenticate.
• Phone Number Field: To enable SMS authentication, make sure your registration form includes a phone number field.
• Trusted Twilio Integration: We’ve utilized our existing Twilio API integration to send SMS with 2FA codes seamlessly.

Mobile App Updates

Give Your Attendees Control Over Badge Details

Our new consent form for badge printing brings you enhanced control over badge details. When you’re about to print an attendee’s badge, this customizable form ensures you receive their consent for including specific information. This way, you empower your attendees by respecting their preferences and privacy while delivering a seamless event experience.

Customize Attendee Experience with Seat Reservation Notes

Allow your event attendees to personalize their event experience by adding personal notes with any special requests or preferences they might have. These requests are then sent directly to the admin or organizer. 

For organizers, this streamlines the process of handling attendee preferences and creating a more personalized event experience, ensuring attendees get the seats they want and that their unique needs are met. This is all about elevating your event with a more tailored and enjoyable experience.

Connect Globally with Multi-Lingual Leaderboards

Overcome language barriers and foster inclusivity. Introducing another amazing feature enhancement – the multi-lingual leaderboard. This game-changing addition ensures that your mobile app leaderboard supports events conducted in multiple languages, expanding your global reach. With multi-lingual support, you can now easily connect and compete with attendees from around the world. 

Elevate Your Event Visuals by Speaker/Author Images on Posters

Enhance your attendees’ visual experience with speaker and author images now in poster details! We’ve extended this functionality to posters just like you see speakers and their images in the auditorium listing. When an author and their image are added to the system, you’ll find them displayed in the poster details.

Ready to see these new features and enhancements in action? Schedule a demo with us now!

Sounds too good to be true? Well, it isn’t!

Repurposing content is extremely beneficial for busy event marketers and organizers.

• You save time and effort by repurposing existing content instead of creating everything from scratch.
• Keep your audience engaged with relevant content on different channels.
• Establish the authority of your organization in the industry by providing valuable content. 
• Boost credibility and enhance Search Engine Optimization of your website with consistent content flow. 
• Enhance the viewing experience by breaking content into manageable sections.
• Make webinar content accessible for those who couldn’t attend the live event.

With vFairs Webinar Summary and Chapterization tool, you can take your post-event marketing to the next level by repurposing webinar content quickly and at scale. You can find the tool at your event backend under the AI Assistant tab. You can find the detailed step-by-step guide here.

Now that you’ve opened the tool at the backend, let’s explore six ways you can use AI to repurpose webinar content all while staying on the same platform 

1. Generate Cohesive Blog Posts 

You no longer need to spend hours researching, writing, and editing to craft the perfect blog post. Instead, all it takes is a simple prompt. Just provide our tool with a title for your blog post, and watch the magic happen. The AI-powered webinar summary and chapterization tool will collect relevant information about your webinar and use it to draft a well-structured and informative blog for your audiences. 

 Instead of creating a blog about the entire webinar, you can also choose to focus on one section. This way, you can transform content from your webinar into multiple useful blogs and help a wider audience get insights from professionals. Now you can quickly proofread what the tool came up with and you will be good to go after some tweaks.

2. Produce Webinar Summary

Gone are the days of meticulously sifting through hours of webinar footage and transcribing key points. Head over to the Webinar Summary and Chapterization section under the AI Assistant tab on the event backend. Our AI tool automates this process, offering you a summarized version of your webinar content that’s both concise and coherent. 

You can use the webinar summaries for promotion purposes and also to share with your audiences who might have missed the live event. In your prompt, you can specify any points you want included in the summary. 

3. Use the AI Chapterization Tool 

When repurposing webinar content, it is essential to organize the information in a way that resonates with the target audience. AI chapterization tool allows you to structure your content according to your specific requirements. You have the flexibility to choose from three distinct chapterization options, each serving a unique purpose:

• Topic-Based Chapterization: This prompt will segment your content according to the key themes or subjects covered. This not only makes navigation easier for your audience but also allows you to highlight specific areas of interest.
• Speaker-Based Chapterization: If your webinar features multiple experts, the AI tool will separate the content into distinct sections for each speaker. This approach allows your audience to focus on the insights and expertise of individual contributors, making it easier to extract value from the webinar.
• Time-Based Chapterization: Offer content in bite-sized portions by specifying the time-based chapterization and AI will segment your content accordingly.

You can even use this chapterization tool to help viewers navigate through the webinar and skip to topics of interest. 

4. Create Social Media Posts 

Managing your social media promotions has never been easier. You can now spread your webinar content across different platforms with just a few clicks while controlling your brand’s voice. 

Specify the social media platform you’re creating the post for and add a prompt. You can customize the tone of voice, and define what the post should be about. The Webinar Summary and Chapterization tool will spring into action, creating engaging social media posts with the right emojis and hashtags in minutes. 

This feature unlocks a world of convenience, saving you time and effort while achieving more with your promotional activities. The flexibility of this tool helps you generate different types of content for different platforms with ease. 

5. Craft Informative Newsletters

Seamlessly transition the insights and knowledge discussed in your webinars into engaging newsletter pieces. In your prompt, specify topics you want to discuss in the newsletter.

The AI tool then takes the information from your webinar, compiles it, and crafts a well-structured newsletter for your subscribers. This way you get to summarize the key takeaways and maintain the professional quality of the original content without spending any time.

6. Generate Engaging Emails 

Once you’ve hosted an informative webinar, you have enough valuable content to share with your audience through email. Traditionally, creating these emails would involve manually extracting insights, formatting content, and crafting personalized messages. But with an AI  tool, you can do it in just a few clicks. 

You can specify the purpose of the email, such as sending event updates or sharing webinar highlights. The tool will then take the content from Vimeo and turn it into a professionally crafted email ready to send to your audience. 

Final Word: Start Repurposing Your Webinar Content Today

You can unlock a world of possibilities for your post-webinar marketing campaigns through AI. Whether it’s generating blog posts, crafting compelling social media updates, sending out engaging emails, creating informative newsletter pieces, or structuring chapterized content for on-demand viewing, vFairs has made repurposing webinar content a piece of cake.

With vFairs’ AI-powered Webinar Summary and Chapterization tool, your webinars can now reach a broader audience and deliver your message more effectively. Book a demo with us to explore how you can not only save time but also enhance the quality and impact of your content. 

Mobile Updates

Enhance Your Accessibility with Offline Mode

Attendees can now access your mobile app, even when they’re offline! The offline mode will help you enhance your event experience on vFairs’ mobile app, providing uninterrupted access to the agenda and QR code screen even without an internet connection. This feature ensures that attendees can confidently navigate the event venue or virtual platform, saving on data usage and reducing the frustration of network issues. 

Plan Group Meetings for Seamless Collaboration

Discover the key to effortless event networking! Simplify event networking with the group meeting feature, where users can schedule gatherings with multiple guests and send them invitations, whether it’s for a virtual meetup or an in-person event. Group meetings help you initiate efficient collaboration, enhance networking opportunities, and ensure a smoother event experience for all attendees.

Personalize Your Schedule By Tracking Event Sessions

Ready to take your event sessions scheduling to the next level? In response to the growing demand for on-site event session listings, we’ve introduced a game-changing feature. Now, you can effortlessly schedule sessions with the ‘Add to Schedule’ option, customizing on-site sessions in the app to suit your preferences. Say goodbye to event planning hassles!

Display User-Friendly Tile Menus

Discover a more engaging and intuitive navigation experience with our ‘Sub Menus as Tile Menu’ feature. Now, sub-menus are displayed as an appealing tile menu, replacing the traditional list format, and enhancing your event exploration.

Create High-Quality Attendee Badges with Direct PVC Printing

Get ready to enhance your attendees’ experience and make them feel valued by providing them with high-quality badges that reflect the professionalism of your event. Our newly integrated printer ensures a seamless and efficient badge printing process for your events, so you can focus on what matters most.

Synchronize Event and Booth Management with Ease

Automate the transfer of event details and booth information from vFairs event to the Lead Capture app. Our powerful tool simplifies the process by automatically pulling event information and booth details from your vFairs event into the Lead Capture app. This eliminates the need for duplicate efforts and streamlines your event synchronization process.

Virtual Platform Updates

Introducing AI-Powered Webinar Summary & Chapter Breakdown

We’re excited to introduce the latest addition to vFairs AI Assistant: “Webinar Summary and Chapterization”. This feature will help you upgrade your webinar engagement, save time, and streamline content creation. Let’s dive into the capabilities that this feature brings to the table:

Key Capabilities:

Transcribe with Ease: Our AI Assistant seamlessly transcribes webinars and sessions directly from the video library at Vimeo.

Download Transcripts: Users can easily download webinar transcripts straight from the AI Assistant interface.

Enhanced Content Creation: Besides transcription, you can choose to utilize additional use cases such as webinar summaries and chapterization based on topics, speakers, and more.

Diversified Distribution: Leverage the generated content for various purposes including emails, social media posts, newsletters, and blog posts.

Parallel Processing: Generate multiple transcription requests simultaneously. 

Easy Retrieval: Access previously generated transcripts and use cases through the AI Assistant panel.

Enhance Your Event Networking with Larger Roundtables

Enjoy the freedom of hosting larger roundtables with ease! To make your events even more collaborative for everyone, we’ve boosted the seating capacity to accommodate up to 40 participants. This change brings ease and convenience to both organizers and attendees, facilitating bigger discussions, fostering more connections, and providing a richer networking experience. 

Simplify Job Applicant Management with Custom Tags

Track and categorize applications keeping your hiring experience in order. We are making it easy for hiring managers/recruiters to make the job application process simpler by tagging job applicants who have applied for their jobs with customizable tags. Recruiters can assign these custom tags (for example “shortlisted” or “rejected”) to the applicants who have applied to track all the applications easily. You can simply add tags and assign any color to find out the applicants in one category.

UI/UX Updates

Simplified UI for Easier Event Ticketing

Explore the enhanced ticketing experience offered by vFairs! We’re excited to introduce a brand-new look and improved user interface in our ticketing system. Now, you can manage ticketing for your events with enhanced capabilities. Our updated ticketing UI makes it easier than ever to configure and customize tickets, ensuring a smooth experience for both you and your attendees.

A Fresh Look for the Chat Platform

Get ready to completely elevate your chat experience! Our chat platform has undergone a complete makeover, emerging sleeker, smarter, and more user-friendly than ever before. We’re introducing a range of exciting features and enhancements that will transform your chatting experience, making it more enjoyable and productive at events.

Revamped Header: No clutter! We’ve tidied up the header, making it super organized. Now, you’ll find all your important content neatly arranged in the top left corner of the UI. 

Streamlined Tab Structure: The chat rooms now have their dedicated tab. Booth chat rooms display booth logos, and ad-hoc chat rooms display a unique default icon. Plus, you can easily differentiate between joined and unjoined rooms.

Enhanced User Profiles: We’ve reimagined user profiles to make accessing information, tags, and notes a piece of cake. No more endless clicking – everything you need is right at your fingertips.

Messages Made Better: We’ve enhanced the Messages tab, allowing you to preview the last message and see the timestamp directly in the list. Also, default images are applied to the profiles having no display image.

Improved Message Templating: Our message templating has had a facelift, ensuring your conversations look sleek and organized. Threaded replies are now more user-friendly too and you can now share image previews seamlessly.

All New Popups: All popups, from inviting users to creating chat rooms, have received a fresh look and feel, making your interactions smoother and more intuitive.

Feature Updates: We didn’t stop there. Every feature UI has been revamped, including contact cards, broadcast messages, sticky notes, and more!

We added some additional features to the chat platform: 

Emojis in Chat Platform

Add a dash of fun to your conversations with emojis now available in messages, threads, and replies. Express yourself better and liven up your chats with a wide range of emojis to choose from!

Group Calling in Chat Platform

Enjoy more interactive conversations with a group calling along with 1-1 calls, enhancing your chat experience. When you’re in an ad-hoc chatroom, you’ll see audio and video call options, and all group members can join in with a simple notification. 

Payment Updates

Introducing SensePass: Simplify Payments for Israel Marketplace

Have the freedom to make payments a breeze! With the introduction of SensePass, vFairs is bringing you a convenient and secure payment gateway designed exclusively for the Israel marketplace. Just like Stripe, SensePass offers a reliable and straightforward payment experience.

Now, during the registration process, you can simply choose SensePass as your payment method, making payments smoother and more accessible than ever before. 

Enhanced Payment Monitoring and Reporting

Access comprehensive payment details through our user-friendly reporting and monitoring system. This new feature simplifies your payment management process, providing you with a seamless way to monitor payment success and failure. It streamlines issue resolution for smoother event registration. 

Ready to see these enhancements in action? Schedule a demo with us now!

Let’s dive right into everything that we’ve carefully developed to streamline your event management with vFairs. 

In-Person Event Platform Updates 

Convenient New Ways to Capture Leads in the Lead Capture App

The vFairs lead capture app is an all-new offering that will empower the exhibitors at your event and help them streamline their lead capture processes. The app offers features for seamless lead capture, real-time event analytics, the ability to add context to leads with notes or tags, and reliable syncing of data across platforms. 

There are different ways that the lead capture app can be used to capture lead data at onsite events. Apart from the app’s native QR code scanner and manual data input options, you can also add a lead by scanning the prospect’s physical business card.

The app has an in-built camera scanner and all your exhibitors will need to do is bring the card within the guiding scale lines and wait for the scanner to do its magic! The app automatically parses the information from the card and saves the lead’s data as a new contact. 

Schedule Dedicated Splash & Banner Ad Slots in the Mobile App

Banner and splash ads in the vFairs mobile app are the best ways to showcase partners or key offerings in the event. The ads in the mobile app are the first thing that any attendee will see once they log in, and are impossible to miss. 

Now, you can schedule ads to run at a specific time to streamline the whole process even further. Multiple ads can be run in varying slots so you can make the most of the advertisement space. For instance, you can highlight an upcoming webinar or scavenger hunt activity and keep changing the ads as the event day progresses. 

Personalize Product Listings based on Audience Segments

The vFairs mobile app has a specifically designed module for tradeshows that allows you to showcase products and gather leads. You can further segment your audiences based on their likes or dislikes and target them better by only showing them the products they would be most interested in. You can show or hide each product or an entire product category to a specific segment. For instance, there’s a VIP service that you are only going to offer to specific attendees. You can easily hide that product listing from all others so that it’s only visible to the people who are meant to see it.

Quickly Search for Users with Predictive Search in the Badge Printing App

Event organizers are often in a hurry during check-in hours at an in-person event. They want to find each user quickly and scan their badge or get the information they need from their profile. This can be achieved by adding the configurable predictive search to your badge printing app. Every time you want to search for an attendee’s profile, you will only need to type the first three letters of their name or email ID. The search offers options from the entire user list so you can quickly get to the one that you need.

Virtual Event Platform Updates 

Get Quick Event Analytics Through Our AI Chatbot

Event organizers can use event analytics to make changes to their events based on what’s working or not. However, this can be a grueling process if they have to sift through all reports and data manually. The changes can take longer to implement and you really need to generate actionable insights on your own.

With our new event analytics AI chatbot, things are so much simpler! All you have to do is ask the chatbot a question about your event’s stats in a conversational tone. The chatbot will respond in just a few seconds removing the need for manual research and hours of scanning reports!   

New Payment Methods & Enhancements 

Simplify Payment Collections with Stripe Element

Once an attendee is about to click on Pay Now when purchasing a ticket, everything needs to run smoothly and without any errors or distractions. Errors may cause the attendee to pull out from paying and your platform can also lose the credibility and trust of users.

The vFairs registration and ticketing software integrates with popular payment gateways like Stripe, PayPal, Touchnet, Autorize.net, etc. We have made the process even simpler by adding Stripe Elements to the landing page. The all-new payment method ensures that the payment page opens in the same secure window that the user was already on. This effectively reduces payment errors and builds a level of trust with the user as the payment goes on smoothly.  

Securely Route Payments to Your Account with Stripe Connect

We have developed a new payment method to integrate with Stripe that offers a more immersive and involved co-branded experience for event organizers. Taking payments with Stripe is now much easier as your Stripe account can be linked directly with our enterprise Stripe account. With Stripe Connect, we now offer:

• A co-branded onboarding for the user to create their own stripe account in a guided tour. They can use the existing one as well. 
• Once onboarded, your Stripe account will be listed as a connected account to our Enterprise Stripe account. This way, we can route payments directly to you securely.
• We have also linked the Stripe dashboards so you can see the tailored dashboard in your personal Stripe account. This would be different from your dashboard with the entire portfolio of payments and gives you an enhanced sense of security and transparency.
• This is integrated with the previously discussed Stripe Elements.

Get More Control with 2-Step Card Payment

Event organizers often require more control over the attendees at their event, especially if it’s a private and exclusive event. One way that we have added that level of control is by adding a 2-step card payment. The first step is to only capture the payment details and authenticate them at the time of registration. Then, event admins can log in to the backend and view the profiles of everyone who has registered. The second step is to capture the payment and register the attendee.     

Create Payment Reminder Email Campaigns with One Click

Many event organizers have the issue of abandoned registration forms. A common occurrence is that event attendees fill out the registration form but don’t complete payment. These inactive attendees have to be reminded to clear their dues and this is easy with payment reminder emails.

All you have to do is go to the backend and filter all inactive attendees. Now, with just one click, you can send them a payment reminder email ensuring that those leads aren’t lost in the crowd. 

Reporting Enhancements

Get Better Organized Data with Upgraded Survey Reports

Surveys are a fantastic way to get reliable and instant attendee feedback. Event organizers can use surveys for gauging the overall attendee experience or even for a specific event like a presentation session. When users fill out these surveys, the backend generates a report for them. 

Follow All Chat Threads at Your Event 

The chat module in the vFairs web platform allows exhibitors, sponsors, and attendees to communicate with each other easily through texts. Event organizers often require a full report for the chat module as well. The all-improved chat report now also features reporting for chat threads. So, you will be able to tell if a message was sent to the main chat room or under an already existing thread making it easier to track conversations. 

We have upgraded how this report is presented to ensure that you get all the important information upfront. The report is neatly presented with the survey taker’s name, the time they filled out the survey, and their answers to all the questions. The questions are also divided into subsections of the survey within the report so you don’t miss out on any data points. 

Leaderboard Enhancements

Boost Collaboration with Team Leaderboard

The leaderboard is a great way to add a fun element to the event that gets all attendees involved. It can create healthy competition and boost event engagement. You can now create teams to compete in the leaderboard to further boost team-building activities and encourage new relationships. 

Individual scores from each member of the team will be added up and shown on the leaderboard page. Setting up teams is also fairly simple through the backend. All you have to do is add a field to the registration form and teams will be created automatically based on the selected values.

Limit Leaderboard Points for Event Feed Posts

Leaderboards can help you incentivize event attendees into performing an activity such as filling out a survey, attending a webinar, or posting on the event feed. However, many event organizers want to check and balance the posts on the event feed to ensure and enable meaningful conversations. Therefore, we have created an ability to limit the total number of event feed posts from a single user that gets them points on the leaderboard. This can help you govern the event feed posts better and avoid any spam from users. 

Award Leaderboard Points for Registration Field Values

Many event organizers want to collect important information through the registration form and are looking for more ways to incentivize users to fill out all the fields. Assigning leaderboard points for filling out significant registration form fields is one way to do that.

With this latest update, event organizers now have the power to incentivize attendees to provide valuable information during the registration process. The enhanced leaderboard system intelligently assigns points based on the presence or absence of filled values in specific registration form fields.

For example, you can award leaderboard points to users who add cover letters & upload resumes, to further incentivize them to complete their profiles & also attend the event.  

Create Fully Customizable Polls 

Gathering feedback from attendees can be a lot easier with polls. However, just a text-based question with a bunch of options to choose from can get boring. You can create a more immersive experience for your attendees with the all-new native polls module from vFairs. 

Your polls can look exactly like you want them to as you get to customize the layout of each question. Polls can have images, and links, and can be run with or without results. Moreover, you can also run them in multiple languages and schedule them for a specific time or location. 

Miscellaneous Enhancements 

We have also made some other minor enhancements to our virtual events platform that will enhance your overall experience and help you make a better impression on your attendees. 

• • Organize All Your Booked Chats: Meetings can easily be booked within the chat platform in the vFairs web platform and automatically show up in the new “booked meeting” section. Moreover, the feature automatically generates chat reminders as upcoming meetings approach and initiates a seamless conversation between the involved parties.
  • Multi-Lingual Event Page Redirection: Enhance user experience with automatic page transitions for multilingual events. Every time an attendee changes their preferred language, the same page reloads into the selected language without any redirections.
  • Landing Page Agenda & Speaker Section: When you’re building your landing page agenda, you can easily select/unselect all webinars and speakers from the backend. Add them all to your agenda simultaneously with easy selection options. Moreover, you can also sort all speakers on the landing page in alphabetical order based on their first and last names.
  • Descriptions for Documents & Videos in Booths: You can add more details about any uploaded document or video in booths by creating a description.
  • Short Booth Descriptions: Your booth exhibitors can now add short and long descriptions for their booths in the simplified booth UI.
  • Custom Onclick Option For Booth Banners: Booth owners can link their booth banners to a custom location within the event for instance the roundtables or leaderboard. etc.
  • Add Admins as Webinar Speakers: We have enhanced the user experience for backend users by adding the ability to assign admin users as webinar speakers using the same email ID. 
  • Booth Rep Sorting: You can now sort booth reps alphabetically in the ‘Reserve a Chat’ slot popup.
  • Banner & Splash Ads on Web Platform: The loved feature of banner and splash ads on the mobile app is now also available for the web platform.
  • BCC Email field in Email Campaigns: We have now added a BCC field for all email campaigns. Any email ID added here will receive all the emails being sent out during a campaign. 

That’s all for this month! Get in touch with us today by booking a demo and see all these updates in action.

The app will help you empower exhibitors and sponsors at your event with a seamless and efficient lead capture and qualification process. It has innovative capabilities to help streamline data collection and syncing it across all your platforms, adding context for leads, and gauging event ROI.

vFairs Lead Capture App: Feature Highlights

With the Lead Capture App, your exhibitors can say goodbye to manual work. The app has multiple different ways to add leads, allows cross-platform data syncing, and can help you gauge your event’s ROI with live event analytics. Moreover, exhibitors and sponsors at your event can collaborate in teams and make the most of the opportunities at the event. Let’s take a deeper look at all these app features:

1. Seamless Lead Capture Tools

As an event organizer, you have the power to add as many exhibitors to your event, and also control the number of booth reps they can add. Each booth rep can log in to the app with individual credentials and start capturing leads. It’s that simple! 

Here are the different ways that exhibitors will be able to capture and store lead data through the app:

1. By Scanning a QR Code

Each attendee has a personalized QR code printed on their vFairs badge. The same QR code can also be accessed through their event mobile app. Through the Lead Capture app, exhibitors can do a quick scan and retrieve the attendee’s information easily. The prospect’s information will automatically be saved in the app as a new contact. 

Here’s how you can do it in three quick steps:

• Step 1:  Scan the QR code.
• Step 2: Capture all the information and make edits as required.
• Step 3: Improve your chances of converting the leads by adding notes or tags at the time of capture.    

It doesn’t get simpler than this!

2. By Scanning a Business Card

Exhibitors can also capture a lead by scanning their physical business cards at the event. This is an innovative feature because they can follow even the prospects who aren’t using an app or are tech-savvy. The process is simple: All the exhibitor needs to do is scan the business card through the lead capture app. All the information about the prospect written on the card such as their name, email, phone number, etc., will be parsed from the photo.

3. By Manually Adding the Information

You can also add the information manually through a lead capture form within the app. The data is compiled in the app and the contact is saved. This makes it easier for exhibitors to keep all of their data synced and in the same place. All the data in the app is editable and you can delete it at any time.  

2. Syncing Lead Data with Your Tech Stack

All the leads and their data are stored on the app. However, you can easily sync all of this data to your team’s tech stack as well. 

The app automatically syncs with the vFairs all-in-one event platform. From here, you can export the data to a CRM like Hubspot or any Martech solution of your choice. The vFairs platform integrates with popular software so you don’t have to manually transfer any data. You can also download the data as a CSV file to use offline.

3. Adding Context to Leads

At the time of adding a lead, you can also add notes and tags to each. These tags can help exhibitors identify leads as hot, warm, cold, or urgent based on the quality of the lead. Exhibitors can also add pre-set lead qualifying questions to prioritize follow-up with the most urgent leads. The questions could be anything like what products the leads are interested in or what their requirements are, etc. 

This leads to a quicker lead qualification process and easier, more organized post-event follow-ups. Moreover, app users can also filter leads in the database through tags and find the leads they’re most interested in.

4. Event Analytics & Real-Time Reporting

You can also help event exhibitors to better understand their audience and gauge ROI through event analytics offered right within the Lead Capture app. The app has an analytics dashboard with a graphical depiction of data for quick analysis. You can track attendee registration, and turnout, analyze the booths with the most or least activity by measuring scan counts, and more.

5. Creating Exhibitor Teams

You can also allow exhibitors to collaborate with their team members effectively by adding them to the same team. The app gives event organizers the ability to choose the maximum number of team members allowed in each team. Working as teams can allow exhibitors at your event to collaborate effectively and capture more leads.

Why Choose the vFairs Lead Capture App

As an event organizer, you need to understand the needs of the exhibitors and sponsors at your event. One of their biggest challenges at any event is capturing leads and talking to as many prospects as possible. 

Most exhibitors and sponsors are not interested in what’s happening around them at the event. They want to focus more on lead generation. The vFairs Lead Capture app allows you to create a valuable experience for your exhibitors and help them achieve this event goal. The app empowers exhibitors to take things into their own hands and directly capture leads.

The Lead Capture app has no fluff or distractions and your exhibitors and sponsors can cut through the noise with a solution that’s tailor-made for them. It is a unique offering that helps exhibitors to focus on one thing only: capturing leads. 

Interested in learning more about the app and how it empowers exhibitors? Book a demo with us today.

Hybrid Event Platform Updates

Silent Auction

Silent auctions are a fantastic way for event organizers to sell their products and services online. Whether you’re hosting a charity event or an art show, you can use the silent auction feature to allow attendees to place anonymous bids on the items for sale.

It works like a charm as attendees can easily browse through the items for sale on the vFairs mobile app and place their bids. Organizers can set up a minimum amount for the bid. Moreover, event hosts and admins are the only ones who can see which user placed the bid on a specific item.

Notification Dashboard UI Enhancements

The notification dashboard in the backend has gotten a revamp with an all-new design. It is much sleeker than before and makes it easier to set up timed notifications. Each notification now has a timestamp column that will show when the notification will be sent out. This makes it easier to keep track of any scheduled notifications that you want to send. 

Additional Language Support in the Mobile App

The vFairs mobile app supports a bunch of different languages to ensure an accessible experience for all your audiences. We keep adding support for more languages to create an inclusive experience for even more audiences.

You can now set up a whitelisted event app in German and Japanese languages as well. This can allow you to make your event global and reach an audience far and beyond.

In-Person Event Platform Updates

All New Lead Capture Mobile App

Say goodbye to manual work. vFairs Lead Capture app enables you & exhibitors to capture and manage leads and transfer data through simplified processes. You can capture leads by simply scanning the QR codes or attendee badges and then move all of your data seamlessly to a CRM or marketing tool of your choice. 

You can also gauge your events’ success and ROI by analyzing where most of your leads have come from. There are visual reports and dashboards that facilitate easy event data collection. Moreover, the app also helps you in simplifying your lead qualification process. You can categorize leads by adding notes, tags, or ratings to them. Set up some predefined questions and answer them at the time of adding all new leads to ensure you’re following up with the right people. 

Your exhibitors and sponsors can log in to the app and start collecting all of their business leads in one place and without any of the manual hassle. Each exhibitor can have multiple team members to ease collaboration and capture more leads collectively. 

Instant Search in the Badge Printing App

With the vFairs badge printing app, you can easily set up self-serve check-in counters for your attendees. This means that any attendee can come up to the kiosk, scan their badge, and print it! There is no need for a long queue or even check-in personnel to provide assistance as attendees can come and go in seconds.

We have enhanced the self-serve check-in counter even further by adding a search filter on the check-in screen. Now, if your event attendee doesn’t have their QR code in hand or are not as tech-savvy, they can use the search filter to pull up their details. All they have to do is put in their name and email address and their details will pop up. Now, all they need to do is print their badge and be on their way.

Attendee Management within the Attendee List

Event organizers and admins often need to see or edit an attendee profile while they’re at the check-in counter. They can get to the complete attendee list with editable attendee profiles in just a few clicks through the vFairs badge printing app. 

Badge Print Count

Many event attendees can lose their badge or the event could pan on multiple days. So, all your attendees can potentially need to print their badges more than once. You need to be fully prepared for this to happen. Tracking the number of times an attendee’s badge has been printed already is so much easier with the vFairs badge printing app. Each attendee’s name has a count in front of it that shows the times their badge has been printed. 

Virtual Event Platform Updates

Self-Serve Landing Page Builder

Building a landing page is one of the first steps in event planning. The landing page is where you will tell all prospective attendees what the event is about, chalk out an agenda, and any other important details. So, most event organizers would love to put their event landing page up as quickly as possible. The all-new landing page builder will help you do just that.

The new landing page builder is a completely DIY tool with simple drag-and-drop technology. It allows you to create the landing page of your dreams in minutes. All you have to do is choose a template for your page and you can begin customizing it through the backend. 

Pick a design element from the list such as a text box, heading, divider, button, etc., and then add it to your landing page. It is that simple! 

Moreover, you don’t have to worry about asking graphic designers to create imagery as well. The self-serve builder has an integrated AI-powered image generator that takes textual prompts and creates banners for your landing page.

No coding or external help from developers is required as your landing page will be live right after you save it from the backend.

Roundtable Theme Customization

We continually keep improving the roundtable experience for both event attendees and organizers. This new update is just another step to enhance the overall experience and ensure that you leave the right first impression with your attendees.

Roundtable themes are now customizable for a more personalized branding experience. You can choose the color of roundtables to make sure they are more in theme with the rest of the event to create a harmonized look. Moreover, this ensures that the entire event truly reflects your brand colors and branding.

vFairs Discover Onboarding Portal

Tired of the hassle and high costs of managing event listings on marketplaces? Look no further! vFairs Discover offers you the ultimate solution with Free Event Listings!

Say goodbye to complexities and expenses as you effortlessly showcase your events to a vast audience.

Hosting your event and reaching thousands of attendees, exhibitors, and sponsors has never been easier. With a range of powerful features and seamless integration, our new offering allows you to create an SEO-optimized event listing, tapping into a broad audience reach and effortless social sharing options.

Simply, follow the below steps to get yourself onboard:

1. Click the “Create Event” button you see at the top right corner of the Discover website.
2. Sign up with your name and email address.
3. Fill up the basic details required on Onboarding Portal.
4. Land into your dashboard and start managing your events.

TouchNet Payment Gateway

We have added another payment gateway to the registration form to improve options for your attendees and make registrations easier. The Touchnet payment gateway increases convenience and allows you to improve your attendees’ experience.

That’s all for this month but stay tuned for more amazing updates coming your way soon. Book a demo with us to see these updates live in action.

Hybrid Event Platform Updates 

Smart Check-Ins

Get instant access to rich attendee profiles with Smart Check-ins using QR codes. This comprehensive attendee information empowers admins to deliver a personalized and efficient check-in and check-out process, ensuring accuracy and avoiding any potential mix-ups. The user-friendly interface and swift scanning process make Smart Check-Ins a simple and efficient solution, eliminating manual check-ins and the risk of human error. 

Ad-Hoc Chat Rooms

With just a few clicks, users can establish a dedicated space to connect, collaborate, and engage with their peers. Ad-Hoc chat rooms offer a seamless and intuitive platform for real-time communication, whether it’s for brainstorming sessions, team meetings, or casual discussions. This feature empowers users to build stronger connections by choosing who they want to talk to and what they want to discuss.

Revamp of Event Analytics on the Mobile App

Get  comprehensive insights about total check-ins, total badges printed, and more. With these expanded metrics at your fingertips, you can gain a deeper understanding of attendee engagement and event performance. 

Admins can now seamlessly export the analytics report directly from the mobile app itself. This streamlined process ensures that you have easy access to the data you need, empowering you to make data-driven decisions and optimize your event’s success.

Badge Printing Analytics

This powerful feature allows administrators to gain valuable insights into badge printing activities based on user types. With just a few clicks, admins can now access comprehensive data on the number of badges printed by each user type, providing them with a clear understanding of the distribution and usage patterns. 

This data-driven approach enables event organizers to make informed decisions, optimize resource allocation, and enhance the overall event experience. Say goodbye to guesswork and embrace the power of analytics with our badge printing app.

Check-In through Badge Printing App

Our badge printing app offers a seamless check-in experience for event organizers and attendees alike. With the ability to configure the app exclusively for check-in purposes, administrators have full control over the functionality. They can customize the success and fail messages displayed to attendees, ensuring a personalized touch. 

Show QR Code on First Login

With the “Show QR Code on First Login” option, enabled by default in the mobile app, users will now be greeted with their own personalized QR code screen as soon as they log in for the first time. This enhancement aims to make the badge printing experience more seamless and efficient, eliminating the need for manual input or additional steps. 

By displaying the QR code upfront, attendees can swiftly access their event credentials, ensuring a hassle-free check-in process and enabling them to quickly immerse themselves in the event’s activities. 

Virtual Event Platform Updates

Candidate Screening Question for Job Posts

Online recruitment can be a tricky and double-edged sword as virtual and hybrid job fairs open up the roles to a global audience of job seekers. While this means that you will be able to receive more CVs from talent across the world, it also means recruiters will need to work more to shortlist the right candidates. 

Recruiters can feel the pressure if they receive way too many resumes for each position. However, setting up the right screening question can help them shortlist candidates in a quicker way.

The all new update enhances the screening process for job posts at a recruitment fair. Now, HR professionals and recruiters can add a screening question for each job that they post. This is quick and easy to set up through the booth set up form and can provide a great first step to sift through the numerous CVs recruiters will receive.

Limit Leaderboard Points & Create Custom Page to Announce Winners

Leaderboard is one of the most effective ways to add a gamification element to engage your event attendees. We have improved the overall attendee experience for the leaderboard even further and created an additional layer of excitement and engagement for attendees.

Event organizers can now set up a limit to the number of points any participant can collect. Once they have achieved those numbers, a customized CMS page will pop up announcing them as winners and signifying the end of the leaderboard activity.

New Booth Report for Booth POCs and Booth Reps

Reporting features can help event organizers get significant data and actionable insights from the event. You can take a deep look at attendee behavior, see which activities were the most popular at your event, or collect all user data in an organized manner. We keep adding new reports to the backend, and the latest addition is the booth POCs and booth reps report. This report can help event organizers keep all booth personnel data readily available, organized, and all in one place.

Event organizers can use this report to keep a track of all booth reps and booth POCs at their event.  The data points included in the report are the names and email addresses of all booth reps and booth POCs at the event.

Registration Ticketing Interface

Our new “Ticket Control” feature within the registration form builder revolutionizes event organization. Seamlessly integrate ticket sales and registration with a visually appealing ticketing experience directly in the registration form. Customize ticket options, pricing, and types effortlessly. 

The Ticket Control offers a dedicated interface within the registration form builder, allowing users to seamlessly integrate ticket sales and registration. It simplifies the creation and management of ticket options, pricing customization, quantity control, and various ticket types, such as general admission or VIP passes. No more struggling with disjointed systems or complicated workflows – the Ticket Control empowers event organizers to focus on delivering exceptional experiences.

Pinned Messages in Chat Platform 

Pinning a message in chat can be a great way to quickly get the most important information at the very top of the thread. This can create a better user experience as attendees won’t need to scroll through the chat to get to an important message. It will be readily available on the top of the thread for everyone to access.

We have added a minor enhancement to the chat widget that can prove to be of great convenience. Booth reps and event admins can now pin a message in public chats or individual chats to display it at the top of the thread. It is equally easy to unpin one message and pin another instead.

Backend Reporting for Chat Calls

Chat calls can be one of the places where your attendees interact most with one another. Reporting features for these calls can give event organizers a look into how engaging the event was and how many attendees were able to create meaningful connections with each other. The total number of call engagements, their durations, and the number of participants in the call are great quantifiable metrics to gauge event engagement.

We have now created a report in the backend for calls initiated through the event chat rooms. The data points in the report include the generator and receiver of a call request, start and end times of a call, the number of participants in a call, the session ID, and the total duration of the call.

Timed Roundtables

Roundtables are effectively one of the best ways to start meaningful conversations on set topics and bringing like-minded attendees together. We are consistently adding more features to roundtable networking and this is just another step to making the experience better for your attendees. 

You can now time the start and end time of each roundtable. The “join” button for each roundtable will only be active for attendees when the table is live. However, roundtable hosts and any reserved users can join the table at any time. Moreover, if the roundtable hasn’t begun yet, attendees will see a countdown at the top right.

These were all the updates we have for this month! Interested in seeing all these updates in action? Book a demo with us now.

In-person Event Platform Updates

Badge Printing Analytics

Accessing badge printing analytics has just gotten a whole lot easier. Thanks to our recent update, you no longer have to jump through hoops or navigate complex systems to retrieve vital information on badge printing. Say farewell to the days of toggling between different interfaces or accessing separate systems. 

With badge printing analytics integrated directly into the app, administrators gain instant access to key metrics and insights. They can easily monitor the number of badges printed, track trends, and identify patterns. This information empowers administrators to optimize their badge printing processes, identify potential bottlenecks, and make data-driven decisions to enhance overall efficiency.

The new update also fosters a cohesive user experience by centralizing all relevant data within the app. Administrators no longer have to switch between different interfaces or platforms to gather information. This unified approach ensures a seamless and intuitive user journey, allowing administrators to focus on their tasks without unnecessary distractions.

Badge Printing App Improvements

Our team has been hard at work, implementing user feedback and introducing new features that will take your badge printing experience to the next level. Let’s take a look at the exciting improvements we have made:

Seamless Printer Connectivity

We have revamped our badge printing app to allow you to navigate through the interface effortlessly, without the immediate need for printer connectivity. Say goodbye to delays and get started on managing your event attendees right away.

Enhanced QR Scanner Functionality

Now, you can choose between using the front or back camera of your device to scan QR codes. Whether you prefer the ease of the front camera or the versatility of the back camera, our app has got you covered. Enjoy a seamless scanning experience on a wide range of devices.

Convenient Dedicated Scanner Button

We know how valuable your time is when managing attendees, and that’s why we have added a dedicated scanner button within the user list interface. No more navigating back to the home screen to access the scanner; with this new addition, you can directly access the scanner while managing attendees, saving precious time and streamlining the entire badge printing process.

Users List Update

We’ve listened to your feedback and are excited to introduce a significant improvement to our badge printing system. Say goodbye to the hassle of managing attendee data scattered across multiple platforms, as we bring you the comprehensive “All Users” list within our app.

This centralized feature serves as your go-to hub for accessing and effortlessly managing all your attendees. With the “All Users” list, you’ll experience streamlined efficiency in handling attendee information, ensuring a seamless badge printing process. 

Hybrid Event Platform Updates 

Multiple Speaker Rating for Webinars

Our latest product update brings a game-changing feature that will revolutionize how attendees rate speakers during webinars. Now, your attendees can provide a separate rating for each speaker involved in your webinar. We believe this new feature will provide a more accurate representation of each speaker’s performance and empower them to enhance their skills based on attendee feedback. 

With separate feedback fields for each speaker, attendees can rate individual performances, recognize strengths, and identify areas for improvement. This information will be invaluable for speakers and organizers alike, helping them fine-tune their presentations and speaker choices at future events. 

Best of all, multiple speaker rating is available on both the old and new UI, ensuring that everyone can benefit from this improved system, regardless of their preferred interface. Get ready to take your webinar experience to new heights with this incredible feature!

Video Matchmaking

Our highly anticipated video matchmaking feature, previously available only on our web platform, is now seamlessly integrated into our mobile app. This means that you can now take advantage of our powerful video matchmaking capabilities directly from your smartphone or tablet. 

Whether you’re organizing a conference, a networking event, or any gathering where meaningful connections are paramount, our video matchmaking feature will revolutionize the way your attendees connect and engage. With just a few taps on their mobile devices, participants can effortlessly discover and connect with like-minded individuals, expanding their professional networks and fostering valuable relationships. People don’t have to be in the same room to network or connect with the help of this feature. 

Trivia & Quiz

Our mobile event app now features a trivia & quiz section that will take your events to the next level of engagement and entertainment. 

With this new update, your attendees can participate in fun and interactive quizzes and trivia challenges directly from their mobile devices. What’s even better is that this feature is seamlessly integrated into the app’s user interface, making it easy for your attendees to navigate and enjoy. You can now create and customize quiz content using our new form builder, allowing you to tailor the quizzes to match your event’s theme and objectives. 

Once created, your quizzes can be published and made available to all app users, ensuring a memorable and engaging experience for everyone involved. Don’t miss out on the opportunity to bring some extra excitement to your events with our trivia & quiz feature!

Virtual Event Platform Updates

We have made some changes to the immersive webinars that vFairs platform offers and how attendees experience them. Moreover, we also have some all-new enhancements for roundtables, the chat box and the booking widget that will make networking at virtual events even better. Let’s take a look at all the virtual event platform updates we have for you this month!

Automatic Webinar Transitions

Webinars are one of the most immersive and highly-engaging areas of any virtual event and vFairs just made them even better! If you want your attendees to stay focused on your webinars and engage more with them, then the automatic webinar transitions can be a huge help.

The automatic transitions work the same way as a YouTube playlist. When one video ends, you see a small timer, and then the next will play automatically. The user doesn’t need to click on any button, they don’t even need to minimize the webinar window. The next webinar will start playing automatically and that can help them keep on the same screen for much longer.

There can be a few different scenarios for this, however. In the case of multiple sessions starting at the same time, the user will see different tiles and they can click on the one they want to play. Moreover, a countdown will show if the next webinar is due to start after some time. 

Roundtables Enhancements

Roundtables are one of the most popular ways for attendees to interact with each other through the vFairs platform. We made multiple enhancements to make the end user experience matchless. Let’s talk about all of them:

Host Role for Reserved Roundtable Users

Roundtables are a great way for attendees to connect with like-minded individuals over a video call. However, event organizers sometimes need more control over the roundtable to monitor the activities and how they’re going. 

This is now possible by assigning the role of “host” to one of the reserved roundtable attendees. Hosts can control who joins a roundtable, when the meeting ends for everyone, control mics for all attendees, and even record the meeting locally. 

Increased Roundtable Capacity to 20 Seats

We have now increased the maximum number of attendees for each roundtable to 20. The more the merrier, right? 

Round Table Description Text

The roundtable description is a summary of what the roundtable is about so that attendees can easily pick and choose the topics they’re most interested in. We have enhanced the description text box so that you can write even better descriptions to interest attendees! 

The roundtable description text is now a text editor. This means you can easily add bullet points, format your text, change its alignment, and make it your own!

Sequencing of Roundtables

Event organizers want to highlight the roundtables that they want to bring the most attention to, especially if the event has multiple roundtables. In most cases, whichever roundtable shows up first, might get the most traffic. However, this won’t be a problem with this sequencing update.

Event admins can drag and drop any roundtable from the list to bring it up to the top. This can be done at any time during the event, so you can keep changing the sequence of the roundtables as per your liking. This way, all of your roundtable discussions can get equal participation from attendees and nothing gets lost in the crowd. 

Auto Refresh Booking Widget

The booking widget is where all of your scheduled meetings show up. It is a tidy little box on the right of your screen that is like a personal calendar for booth admins or attendees. The booking widget now refreshes every 20 minutes, or whenever the user clicks on it. This small but mighty enhancement makes sure that you don’t miss any of the new bookings that you add to your calendar.  

Chat Sticky Notes Enhancement

Event organizers can use the chat sticky notes feature to add small announcements through the chat widget. Now, the announcements can be up to 80 characters long, and you can also edit and format them however you like! We have added a WYSIWYG editor to sticky notes so that you can easily add links, bullets, or other formatting to the note.

Ready to get started? Book a demo with us to see all of these latest enhancements and our product’s capabilities live in action.

The new webinar type makes streamlining attendee and speaker management, uploading content, moderating Q&As, and delivering a stellar webinar experience, effortless.

Here’s everything that you can do with the embedded webinar.

1. Take Control Over All Session Settings

The vFairs embedded webinar gives event hosts and speakers a lot of control over how they want to run their live sessions. You can choose a number of different settings and personalize your entire webinar experience according to your preference. 

There are different toggles for event settings that can enable or disable chat and reactions. You can also choose to moderate chats and Q&As as well. Only the approved answers and chat will show up for the entire audience. Moreover, you can also allow or disallow audience members to post questions anonymously. This is a great way to provide your audience with some level of privacy.

2. Create Interactive Networking Hubs

You can also create networking hubs or breakout rooms to boost interactivity among audience members. Networking hubs are a fantastic way to make sure attendees and speakers get a chance to talk to each other and focus the discussion around a specific subtopic they’re most interested in. Breakout rooms are also great to add for internal company events like town halls or meetings to break the ice or run team-building activities. 

You can create as many breakout rooms as you want with the new embedded webinar, set a time duration for it, and also add the maximum number of attendees for each. 

3. Add a Greenroom/Backstage for Speakers

The new webinar layout makes the experience of presenting to the audience a lot smoother for speakers. The speakers first enter a greenroom where they can add resources such as handouts, check their audio and video settings, and fully prepare themselves for the session. The enhanced speaker experience makes them feel at ease and they can deliver a much better presentation. There are multiple settings they can change within the greenroom before they even go live. Moreover, they can also peep into the audience’s view of their presentation so that nothing catches them off guard. 

Once all is set, all they have to do is press a button and they will be live in seconds! 

4. Add Multiple Speakers or Hosts 

The new embedded webinar allows you to add multiple hosts and speakers to the same session. This can facilitate adding a moderator to the stage that will always have control over who is speaking and can share the stage with speakers. Moreover, they can also transfer the stage control to another host or a speaker. This ensures that the stage is always monitored and everything goes smoothly.

All speakers and hosts can create individual profiles for themselves within the webinar environment. They can add a display name, a profile picture, and other personal information. It is quick and easy to add a speaker or host bio this way and let attendees know who is currently on stage. 

5. Personalize the Session Experience

The overall webinar experience can be further personalized by adding a customized message to the start of the webinar. The hosts can also improve the session end experience through the webinar environment. You can add a thank you note or more information about upcoming sessions, or you can lead them to a company website. You can also select an on-demand replay if you want the session to be available later for the attendees.  

Another easy but sure way to create a great impression on attendees is by adding a countdown to your session screen. If the session hasn’t begun yet, anyone who clicks to join, they’ll see a timer for when the session will start. This is a great way to make sure you don’t lose the attendees joining in early. In case attendees want to rejoin instead of waiting, they can check the time and know when to come back! 

6. Gather Instant Feedback 

The vFairs embedded webinar facilitates gathering feedback from attendees during the live session. Hosts and speakers can create live polls that show up in the chat widget right next to the main screen for all attendees. They can vote with a simple tap. In this way, hosts can gather a substantial amount of data. Moreover, this is also a fantastic way to engage the audience with the session. If you think the audience isn’t paying attention, you can reel them back in with a live poll!

You can also add chat reactions and live session reactions for attendees through the session settings. It is a great way to know if the audience resonated with you or what you said in real-time.

7. Add Moderated Q&As

Your live webinar will be incomplete without a Q&A session. The process of receiving and answering the audience’s questions is simple and intuitive for the hosts. The new embedded webinar lets hosts and speakers moderate the questions that were asked. Only the approved questions will show up for the audience after they have been answered. 

8. Interact with Group & Private Chat

Attendees, speakers, and hosts can connect through chat which is a multifunctional widget on the right-hand side. All private and group chat messages will show up here for each attendee. Moreover, you will also see all currently running polls or answered questions here. 

The chat widget has multiple modules: On Stage, Event, and Private. When a host or speaker clicks on stage, they will be taken to the audience’s view of their presentation. The other two modules will have public and 1:1 chat messages respectively.

9. Enable Transcription for an Accessible Session

Webinars need to have accessibility features to ensure that all members of the audience can benefit from them. The vFairs embedded webinar offers live transcription to make that possible. Hosts can turn transcription on through a quick and easy toggle within the webinar environment. 

Key Takeaways

The all-new embedded webinar makes presenting and attending live sessions a much more exciting experience for hosts, speakers, and attendees. The features enable an interactive and engaging webinar that also offers key insights from the audience. If you’re hosting a webinar for your virtual event soon, you can schedule a demo with us and see the all-new embedded webinar in action.