How long does it take to set up a virtual conference?

We recommend giving your team at least four weeks to set up a vFairs virtual conference. This includes everything from event planning and software onboarding to event design and content upload.

How long should a virtual conference be?

Experts say no more than five hours per day for up to three days. You can also keep your vFairs virtual conference accessible all year round with on-demand sessions.

How is a vFairs virtual conference different from Zoom?

A vFairs virtual conference offers a life-like conference experience where attendees are virtually transported to the venue and can explore the sessions and networking lounges.

How many attendees can vFairs support?

vFairs supports unlimited registrations and 25,000 logged in users at a time.

Abstract Management Software For Events

Connect With Customers In A Whole New Way With Our Virtual Trade Show Platform

Showcase products to a global audience
Replicate traditional trade show experience
Engage with potential customers in real-time
Reach a wider audience

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Abstract Management Software For Events In Hong Kong

An All-In-One Abstract Management Software To Streamline Your Conference Hosting

Collect papers, assign them to peers, and seamlessly publish them at your vFairs conference - all through a single platform.

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Pull Together Great Content for Your Event with an Abstract Management Platform

Innovate the call for papers process for your next conference with this intuitive and novel solution. Increase submissions with a streamlined process, enable single and double-blinded peer reviews, and get more control over the content displayed at your conference.

Collect Abstracts
Manage Reviewers
Decide Acceptances
Publish Quality Content

Collect Abstracts

Create a simple, yet highly customizable, form to call for papers
Collect presentations, videos, and author information within minutes
A report consolidates all the data so you don’t miss out on any submissions

Manage Reviewers

Go straight to the review process after submissions are complete
Assign each abstract submission for approval or rejection to single or multiple reviewers.
Send automated emails to reviewers with direct login links.
Ease coordination and collaboration between reviewers.

Decide Acceptances

Reviewers accept or reject abstracts within the platform.
Reviewers can add comments at the time of review.
Authors will receive automated email notifications with review decisions.

Publish Quality Content

Easily integrate all accepted submissions into your vFairs conference agenda.
Showcase them as presentations, posters, videos, etc.
Open Q&As for authors to answer questions from conference attendees.
Let researchers display research & engage in Q&As with the audience inside the virtual poster hall.

Why Choose vFairs Abstract Management Software?

We offer an all-in-one abstract management solution that will facilitate you from the minute you send out your call for papers to publishing them at your conference. It’s simpler, quicker, and much more convenient because there are no third-party tools involved. You get to manage your submissions, reviewers, and your entire conference, all through the same platform!

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Manage the Full Process with These Abstract Management Features

Here are some of the most impactful features that will help you host an engaging and successful conference.

Collect More Abstracts with Far Less Hassle

Remove all the fuss from your call to papers process by creating a highly customizable abstract submission form. Authors can upload presentations, abstracts, videos, or other media easily through the form simplifying the entire process.

Seamlessly Manage Reviewer Assignments

Once you have all your submissions, you can assign peers to each through the backend. Manage all your peers and submissions through a single dashboard and assign multiple reviewers to the same paper.

Create a Transparent Review Process

The abstract management software empowers single and double-blinded peer reviews so you can make the process clear and transparent for all. You choose what information about the author is visible to the peers as they review submissions.

Control Which Topics You Showcase

Only the accepted submissions will become a part of your event agenda giving you complete control over the topics and quality of content you showcase at your conference.

Create Better User Experiences

Assign abstracts to various reviewers easily based on their expertise and manage all users through the backend. Simplify the login process for peers by creating direct login links for peers so they can quickly get to the list of submissions assigned to them.

Keep All Participants in the Loop

Authors and reviewers will always know the status of their applications and submissions through automated email notifications. Emails are generated at the time of successful submission, acceptance, or rejection of abstracts.

Host Epic Conferences with the Best-In-Class Event Management

The abstract review and management process moves you a step further in hosting a successful conference with vFairs. Take care of event ticketing, virtual or onsite management, pre and post-event promotions, and event analytics tools with the #1 event management platform on G2.

A Well-Integrated Conference Platform to Host Accepted Submissions

Collecting and accepting abstracts isn’t where the journey ends. From the abstract management platform, take all accepted submissions directly to your physical, virtual, or hybrid event. Showcase the quality content as presentations, posters, or live sessions and host an epic conference.

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Host Conferences With the Leading Provider on G2

With 1400+ reviews, vFairs is rated 4.7 out of 5 on G2 with a majority raving about our incredible customer service. We don’t brag but our customers surely do!

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What Our Customers Are Saying

Our customers trust us to help them deliver a worthwhile experience to attendees no matter where they are. Use our conference hosting platform to connect, collaborate and empower like-minded people. Don’t take our word for it, hear it from our customers.